Volunteer Officials Obligation and Incentive Policy

Date Effective: 21st August 2023
Date Last Reviewed: 20th August 2023
Date Last Revised: 20th August 2023
 
SCOPE:
This policy applies to the members, parents/legal guardians and
volunteers with the Muskoka Aquatic Club (MUSAC) and provides
guidance on the Club’s officials obligation and incentive program.
POLICY STATEMENT:
MUSAC home hosted swim meets are a vital growing component of the
success of the swim club, assisting with the growth and development of
our swimmers in a familiar environment as well as contributing to revenue
generating opportunities for the club. This policy describes the volunteer
obligation to support the success and sustainability of MUSAC home
hosted swim meets.
GUIDING PRINCIPLES:
The success of the swim club is dependent on active member involvement
and participation. MUSAC recognizes both the generosity and necessity
of volunteers for hosted swim meets. For awareness it takes over 50
volunteers to support one swim meet session at home hosted swim
meets.
In order to ensure sufficient support at home hosted swim meets, it is
mandatory that all officials have completed the Introduction to Swimming
Officiating Clinic. Note that all officials must be registered as an official
 
with Swim Ontario and this process will be supported by the MUSAC
Officials Committee.
All swim families in their second year and beyond are encouraged to take
a minimum of one (1) additional clinic per year.
Families in their second year and beyond are encouraged to sign up for
official positions other than timekeeping in order to allow room on deck for
the first year families to gain officiating experience.
PROCEDURE:
Volunteer Obligation:
1. All MUSAC families shall appoint one or more family members or
designates to fulfill their volunteer obligations for home swim meets at
which their athlete is participating.
2. The Team Unify system or other will be used to register officials for
home hosted swim meets.
3. Each family with one (1) or more swimmers competing in the home
swim meet shall work a minimum of two (2) meet sessions.
4. Each family is allocated a dollar value based on their swimmers group.
Each subsequent member receives a 50% discount off their volunteer
points.
5. Points will be allocated at the beginning of the season by the Volunteer
Director. Points will be kept updated throughout the year as a member
contributes and participates in home hosted meets only.
6. It is a members responsibility to also keep track of their volunteers
hours and hours worked.
7. Points value allotted to each role on deck or in the organization is
based on the skill and experience the role takes. Please see the
website for each role and points value.
 
VOLUNTEER INCENTIVES:
 
great deal of membership engagement to fill all the required officials
positions for home swim meets.
MUSAC typically holds 3-4 home hosted swim meets per year. It takes a
 
In order to promote movement of member volunteers through the Officials
Development Pathway, MUSAC offers volunteers officials training and
mentorship opportunities, as well as the following incentives to recognize
this development.
1. Every new Level I official will be given a Swim Ontario pin.
2. Every new Level II official will be given a red branded Swim Ontario
officials shirt.
3. Every ACTIVE Level III official will receive 5% off the base registration
fee for all swimmers in their family. Credits to accounts will be applied
after officials have had the opportunity to demonstrate their activity.
4. Every ACTIVE Level IV or V official will receive 10% off the base
registration fee for all swimmers in their family. Credits to accounts will
be applied after officials have had the opportunity to demonstrate their
activity.